Guidlines For Church Operations : – Appendices



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Appendices

 

 

  1. VFC PAC Guidelines
  2. VFC Financial Guidelines 2016
  3. Lay Assistance Guidelines
  4. Requirements for a Sunday School Teacher
  5. VFC Mission Categorisation and Prioritisation Policy
  6. Service Contract Agreementfor Instrumentalists
  7. VFC Marriage Guidelines 2014 (updated in 2016)
  8. Incorporated Trustees Research (BoT)
  9. VFC Holy Communion Guidelines
  10. Standard Operations Procedures for Disbursement of Grants
  11. VFC Welfare Guideline

 

APPENDIX A

PAC GUIDELINES—ROLE OF PAC .( John 21:15-17; Acts 6:1-4; Eph.4:11;

1 Peter 5:2-3; 1Tim.2:1-2; 4:12-16; 2Tim.1:13-14; 2:2-24; Psalm 23.)

Role of PAC in the spiritual wellbeing of the church can be summed up in

  1. What We believe: The Doctrine. (see Article IV-Declaration of faith & Article V. VFC 2007 constitution) PROCLAIMING (Preaching and Teaching) AND PROTECTING THE GOSPEL FROM HERESIES
  2. Living Godly Lives: PRACTICING/LIVING THE GOSPEL

 

Listing of Responsibilities (see Article VII(K)(v-ix)

  1. Regenerated membership & Discipleship
  2. Biblical message(teaching/preaching/Bible study)
  3. Prayer
  4. Worship
  5. Evangelism and missions
  6. Fellowship
  7. Counselling
  8. Visitation
  9. Ordinances—Water Baptism, Holy Communion
  10. Other Church obligations—Marriage, Birth, Death, child dedication
  11. Conflict Resolution & Discipline

 

Guidelines

  1. Membership Admission.
  2. Conversion: repentance towards God, faith in Christ and regeneration(new birth) .John 3:3,5,16,18,36; Acts 3:19-21
  3. Public confession of faith in Christ. Matt.10:32; Rom.10:9-10; 1Tim.6:12;

1 John 4:15

  1. *Water Baptism. Mk.16:15; Acts 2:41; 8:12; Rom.6:1-14

VFC membership form should include among other details conversion experience, baptismal experience and attendance of membership class before being inducted.

 

  1. Water Baptism: A church ordinance and membership rite

Matt.3:13-17;Mk.9:1-11; Acts 2:38; 20:21;Rom.10:9-12;John 1:12; Col.2:11-12

a)Symbolizes our union and identification with Christ(Gal.3:26-27;Rom.6:4-13)

  1. b) Candidates steps of faith: Repentance towards God; Belief & faith in Christ; Be Baptised; Receive Holy Spirit.
  2. c) Mode is by immersion
  3. d) Formula for Water Baptism: We are baptized in the Name of God the Father, God the Son and God the Holy Spirit. Matt28:19
  4. e) Candidates to attend baptismal class
  5. f) Frequency –as often as candidates are available
  6. g) No infant baptism. Salvation precedes Baptism. Baptism is for those who are born again and understands the need for baptism
  7. h) Responsibility: PAC

 

3)         The Lord’s Supper(Holy Communion): a church ordinance and fellowship rite.

Matt.26:26-29;Mk.14;22-25;Lk.22:17-20; 1 Corinth.11:23-33; Acts 2:42

  1. Significance: an act of obedience and worship; self- examination and repentance; remembrance of Christ’s sacrifice on the cross; expectation of Christ’s second coming.
  2. Elements: Bread without yeast; Non-alcoholic red wine
  3. *Participants: Baptised Believers in Christ.
  4. How Often: First Sunday monthly, Easter, Christmas day, etc
  5. Who Administers: Preacher and/or PAC
  6. Other Administrators. Servers at communion shall be present and former Council and PAC members.
  7. See VFC Holy Communion guide

 

  • Marriage:2:18,24;Mk.10:6-9;1Corinth.7:1-15;2Corinth.6:14-17; Eph.5:22-33; Col.3:18-19; Eccl.4:9-11; Prov.18:22
  1. Belief and practice is the New Testament teaching on Monogamy
  2. Steps: Pre-marital counselling; Registration in Marriage Registry; Engagement and traditional marriage devoid of unchristian practice; Church wedding ceremony
  3. Officiating Ministers: Council & PAC Chairman
  4. Marriage blessing for those who want to re-marry due to death of partner or divorce
  5. See VFC marriage guide and Standard Wedding Programme

 

  • Child Dedication and Birth

1Sam.1:24-28; Lk.2:21-32; Prov.22:6

  1. No child should be rejected for dedication for whatever reason
  2. PAC and Council to visit family
  3. Maintain Birth and Dedication Register.
  4. See VFC Child dedication guide.

 

  • Conflict Resolution and Discipline

Matt.18:15-17;John15:12;1Tim.5:19;Deut.19:15

  1. Resolution among members should be based on love, redemption, facilitate reconciliation, forgiveness and restoration
  2. Allow for principle of fair hearing
  3. Acts include unchristian acts, heresy, taking VFC and/or members to court
  4. Discipline: Private or public warning; rebuke; suspension or dis-fellowship
  5. Conflict Resolution Committee to be set up whose membership shall be present and past members of Council, PAC and Board of Trustees.

 

  • Ethical Matters:
  1. Homosexuality: Bible standard is man and woman
  2. Traditional/Herbal medicine use and practice is okay if not contaminated with occult and/or sourced from the occult.
  3. Traditional and Chieftaincy Titles: Members should be discouraged from taking traditional or chieftaincy titles except given by a born again king to promote the Gospel of Jesus Christ.
  4. Fund raising: Monies/funds we collect should come from honest sources.
  5. Christian Chastity: Abstinence. We cannot promote use of condom, pre-marital sex or extra-marital sex(Heb.13:4)
  6. Cults and cultism, secret society membership is forbidden.

                                          

  • Church leadership( Council, PAC, Board of Trustees)

1Tim.3:1-12; Acts 6:1-6; Titus 1:5-9; Ex.18:19-22

  1. Personal Qualifications: Self-control, Gentleness, Not indulging in much wine or drunkenness, Not a lover of money, spiritual maturity, wisdom, full of Holy Spirit
  2. Domestic Qualifications: Husband of one wife; at peace with his wife; parental obligation of Christian upbringing towards his children.
  3. Social Qualification within and outside the church: Good reputation, Hospitality, Apt to teach, Leading by Example(1Tim.4:12;Phil.4:9;1Pet 5:3)
  4. Has been in membership of VFC for at least three(3) continuous years.

 

  • Divorce: 2:18-24; Mal.2:16; Mk.10:2-9; Matt.5:31-32; 19:5-9: 1Corinth.7:2-16; Eph.5:21-33; Heb.13:4.

VFC shall not encourage divorce amongst its members.

God hates divorce because it violates God’s law, it issues from a hardened heart, it exemplifies rebellion, it retards reconciliation, it destroys hope and causes great pain.

 

 

 Appendix B

VFC Financial Operations Manual

The purpose of this guideline is to ensure that the financial affairs of Victoria Fellowship Church are conducted with integrity, transparency and accountability. All Church Officers and members are obliged to comply with the provisions of this document. The Church Council is the owner of this document and reserves the right to amend it as it deems necessary in accordance with the governance rules of the Council. Once amended, compliance should be enforced.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           

 

  1. Church Assets:

 

  • All church assets should be properly classified and documented in the asset register to facilitate asset management.
  • The asset register should have the following data for every asset:
  • asset number
  • asset type
  • its location
  • acquisition date
  • acquisition cost (also see notes on asset valuation in Sec 1.6)
  • officer who is the custodian of the asset.
  • disposal date, mode of disposal and value
  • other relevant information pertaining to the asset e.g. supplier, model, critical maintenance information

 

  • The officer responsible for the maintenance of asset register is the Church Secretary.
  • The Machinery and Equipment asset type (M&E) is tagged and should periodically be updated by the Church Secretary.
  • The Asset Disposal Committee (ADC) will comprise of Chairman, Secretary and Treasurer.
    • Periodically, the Treasurer should bring to the attention of Church Council assets qualifying for disposal or write off from the books. Such assets include those now obsolete/unusable, assets approved by the council for donation to third parties or declared lost after appropriate investigations/disciplinarian actions.
    • The ADC will then sit and approve the appropriate mode of disposal which could be by donation and to who; selling the asset as scrap and sometimes even incurring costs to dispose the asset.
    • Once disposed, the Treasurer will update the books and asset register accordingly
  • Notes on Assets:
  • Above provisions is subject to provisions of IFRS
  • Donated assets will continue to be carried in the Church books at zero value until there is need to revalue entire Church assets
  • Depreciation are not provided in Church books
  • The Church assets will continue to be carried at book values and can only be revalued if statutorily required or the Church Council so decides.
  • Assets refer to movable assets and does not include building or land.
  1. Funding

 

  • The Church activities are funded by contributions from members and donations.
  • The Church Council reserves the right not to accept any donation considered to be from questionable source.
  • The Church does not fund its activities with loans from non-registered members and other third parties
  1. Basis of Accounting
    • All financial statements are prepared on cash basis. Revenues and expenditures are recognized at the time actual cash comes or leaves the church till.
  2. Budgets, Authorities and Approvals.
    • Budgets are prepared yearly covering all expected revenues and expenditures.
    • The Budget cycle runs from 1st April to 31st March of the following year covering a period of 12 months.
    • The Church has various directorates which are headed by a director. The budget sub- heads for the directorates are compiled annually by the Treasurer in collaboration with the Directors subject to approval by the Church Council.
    • Following approval by the church council, the budget is presented to the church members during Annual General Meeting for ratification before budget implementation commences.
    • The approved budget is implemented in the appropriate year by various directorates subject to following:
      • The director of each department can commit the church on all recurring expenditure headings subject to limit or amount approved in the budget.
      • The Treasurer is to keep a commitment sheet on all approved budget headings to ensure directors do not overspend their budget.
      • The Treasurer is to present record of budget against commitment at monthly council’s meeting to facilitate budget management.
      • Non-recurring budget items should be reviewed again during council meeting and approval obtained before directors commit the church. This is to reconfirm relevance and value.

4.6 Extra-budgetary approval can be given by the Church Council and appropriately documented in the council’s minutes. Directorates should not make extra-budgetary commitments prior to approval of the council; this is to ensure the relevance.

 

  • Expenditure Approval Limits are as indicated in this sub-section:
    • N1 up to N100,000: Originating from the Director responsible for the budget sub-head and endorsed by any other Director.
    • Above N100,000 up to N500,000: Originating director of the budget sub-head endorsed any other director and approved by the Chairman.
    • All expenditure above N500,000 must be approved by the Tenders Committee.
    • Missions and Evangelism Directorate expenditure above N500,000 limit: Missions Director, endorsed by any other director and approved by the Chairman in accordance with budget approval at Annual General Meeting.
    • All church collections of the day should be deposited in the Church bank account first before any disbursement.

 

  1. Contracting and Tenders Committee(TC)
    • All expenditure items of value in excess of N500,000 should be awarded via a selective tender system except donations to the missions as approved in the budget.
    • The Church Council reserves the right to invite at least three bidders for costs less than N500,000 and above N100,000.
    • The TC should be appropriately resourced by the Council to ensure best possible overall value for the Church.
    • The TC reports to the Church Council
    • The activities of TC is guided but not limited by following:

 

  1. There should always be a minimum of three bidders for each major work.
  2. It is the responsibility of the tender committee to ensure fairness, integrity and best value for money in the bidding and evaluation process.
  3. The recommendation of the tender’s committee should go to the Church council for final approval.
  4. There must always be a legal review of the contracts prior to signing
  5. The director of the department that sponsored the contract along with the treasurer have the responsibility to ensure the contract is properly originated, managed, documented and closed out in such a  way that it is auditable.
  6. To avoid conflict of interest no serving member of church council, church employees, their spouses and relatives should benefit from church contracts.

 

  1. Bank Accounts

 

  • It is the Treasurer’s responsibility to keep record of all bank accounts maintained by the Church.
  • It is the Treasurer’s responsibility to initiate opening or closing of the accounts as the case may be.
  • Before any account is opened or closed, it should first be presented to the council with adequate reasons for approval. It is important that such approvals are properly recorded in the minutes of the council.
  • The maintenance and reconciliation of all bank accounts is the responsibility of the treasurer and this should be done every month.
  • The Treasurer should as much as possible minimize idle funds by use of call accounts as appropriate.

 

  1. Receipts and Payments

 

  • All receipts including all church contributions by members and donations must be recorded in the Church book of accounts as and when they are received.
  • Similarly all payments must be recorded in the book of accounts and evidence of payments properly filed to ensure transactions are auditable.
  • Please refer to section 4.7 for guidance on payment approval limits.
  • The Administration Officer (as assigned by the Church Secretary) will maintain an imprest account of N50,000.
  • The Admin. Officer must retire (with appropriate receipts) the weekly expenditures to the Treasurer before anotherimprest. The Admin officer should be reprimanded if appropriate receipts are not presented after a week.
  • It is the duty of Admin. Officer (supervised by Treasurer) to ensure that records relating to receipts and payments are properly kept.
  • No Church official should receive or sign for funds on behalf of third parties. (Advances for Church activities can be given to Church Officials who have responsibility to retire such advances).
  • Electronic accounting package is recommended for use of Church.

 

  1. Advances and Grants

 

  • Church can make salary advances to its staff.
  • Advances to full time staff of the church will not exceed 33% of annual salary.
  • Advances are to be recovered within a maximum of 12 months.
  • Monthly repayment of advances should not exceed 30% of staff net monthly salary.
  • For contract staff, the church will not make advances above 30% of monthly salaries.
  • The Treasurer should prepare a schedule for advances recovery once it is approved.
  • The Treasurer will ensure appropriate and timely recovery of advances.
  • Advances are also to be granted to council members only for church activities.
  • Directorates/ Council members failing to retire their advances after due notifications should be flagged to Council monthly meeting for reprimand.
  • Grants to Church members are handled by Pastoral Affairs via budget provided for such.

 

  1. Donations

 

  • All donations made by or received by the Church must be properly shown in the church records.
  • The Church reserves the right not to accept donations considered questionable.
  • The church council reviews selection and de-selection of missionssupported by the Church.
  • Donations/gifts given to council members should be declared and taken as donations to the church.

 

  1. Data Management

 

  • It is the responsibility of the Church Secretary to keep all church records such as membership, assets etc and ensure it is available to the Treasurer.
  • Financial records should be kept for three years in the church office before moving to archives.

 

  1. Accounts

 

  • It is the duty of the Treasurer to ensure periodic accounts are prepared in accordance with the church council mandate and provisions of the constitution.
  • Monthly accounts to be made to the church council monthly.
  • Half-yearly accounts to be made to the church during the half-year general meeting.
  • Key accounts statements to be provided to the membership yearly consist of:
  1. The Income and Expenditure for the year
  2. Statement of Financial Position as at the end of the period
  3. Budget analysis for the period + Proposed budget for the coming period.
    • The statements should be accompanied by appropriate notes to enhance clarity and better understanding of the statements.

 

  1. Audit
    • It is the duty of the Treasurer to work with the Statutory Auditors to ensure statutory audit of the Church’s books of the accounts.

 

  1. Statutory Remittances

 

  • The Treasurer shall ensure that all statutory remittances are made in a timely manner including Pay-as-you-earn (PAYE), staff pension contributions, VAT and WHT.

 

  1. Guideline Update:

 

  • The Treasurer is to bring up to the Council new policies and/or amendments that have taken place every quarter.
  • Approval of proposed amendments to the guideline by the Council should be documented in the Council minute books.
  • Thereafter the Guideline is updated and signed off by the chairman.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix C

Guidelines on Lay Assistance

Preamble:

  1. You are the primary vessel of the Holy Spirit to Order the Worship Service.

Yield fully to the leading of the Holy Spirit and do not abdicate this responsibility. You may choose to fast.

  1. Aspiration is Sunday Service of 2.5 hrs. I.e. 1 hr Bible Study (8 to 9 AM), and 1.5 hrs Worship Service (9 to 10:30 AM).

Or 3 Hours on Holy Communion Sundays (i.e. 8AM-9AM Bible study, and 9AM – 11 AM Worship and Communion Service).

  1. Before Service: Remember to join the PAC and Council for pre-Service prayers at 8.30 AM.
Bulletin Programme/

Order of Service

Comments Suggested duration
Introit Choir sings. 2 mins
Call to Worship Lay Assistant (LA) to read a Bible Passage or sing a song. Pls this is not time for preaching. 2 mins
Opening Hymn LA requests congregation to stand. Choir leads the singing. Pls a hymn indeed should be sung for this segment. 3 mins
Opening Prayer LA to pray. Congregation to remain standing. This prayer should be short. 1 min
Praise & Worship Congregation to remain standing for the Praise & Worship segment. Suggest  LA limit song selections to a max of 4 songs/hymns of praise & worship arranged in order of beats and practiced previously with the Choir (make out time to attend choir practice on the two occasions before the day). Can say a short prayer/thanksgiving at the end of segment to help make for a gradual (in stead of abrupt) ending of the Praise and Worship segment. 15 mins

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Welcome LA request Congregation to sit. LA to welcome all worshippers, introduce church ” Like saying This is Victoria Fellowship Church; we are an international and interdenominational church, we welcome those visiting us for the first time or after a long time”, and request those visiting for the first time, or after a long time to stand up for special recognition. Microphone to go round for them to introduce themselves by saying their names and any other thing they would like to share about them. LA to inform them of the Church’s after service light refreshments prepared for them, then request choir to sing a welcome song for the visitors. LA to also encourage congregation to welcome the visitors and also welcome one another. LA to request congregation to return to their sits after the welcome and sit down. 5 mins
Birthdays & Anniversaries LA to call out names of those celebrating special days in the week. This can be found at the back of bulletin and also request those not on the list to stand up as well (Pls practice these names during the week so as to better pronounce the difficult ones). LA to then invite Chairman or designate to pray for the celebrants. Chairman to read scripture or sing a song and then pray. He can take the opportunity to give very important announcements as well. This is not the time for preaching by the chairman. Chairman not to take more than 5 mins to do this whole activity. 7 mins
Announcements LA to give church announcements. Can just call attention and not need to repeat announcements already at the back of the bulletin. 3 mins
Nicene (on Communion Sundays) LA request the Congregation to stand for this. 3 mins
Offerings & Tithes Choir to lead with pre-selected offering songs. LA can suggest songs in advance to the choir for this. 5 mins
Prayer & Doxology LA to pray or nominate who to pray for the offering. Pray also for the children and their teachers going to Sunday school. Thereafter, request children to go to their Sunday school classes. 3mins
Morning Prayer Choir to render songs, LA to pray or nominate who to pray. This prayer should not exceed 5 minutes. Pray as the Spirit dictates, for the worship service, the VFC church family, the nation, world. Pls it is not a prayer  meeting or time for preaching, so do not make it as such. Our LORD’s Prayer (to be said by the congregation) should immediately follow after. 5 mins
Bible Reading: LA or the nominee to reach Bible passage in bulletin. 2 mins
Preacher: LA to introduce speaker. Nothing elaborate like asking congregation to stand for speaker, recite confessions or words, etc. Just saying the name of the speaker will do. 50 sec
Lay Assistant: LA to introduce self. Just name will do also. 50 sec
Sermon To be given by Preacher. Should be bible centered, and not exceed 30 minutes. 30 mins
Memory Verse Congregation can stand to recite the Memory verse from the Bible or from of the Bulletin 2 mins
Child Dedications, etc. (as occasioned) Celebrants to move from back to front through the middle row. Only the chief celebrant (s) to climb up to the stage. LA can invite the Chairman or pre-designated elder to say a short prayer for the celebrants. 5 mins
Closing Hymn Let this be a hymn indeed. 3 mins
Benediction Can pray and or just share the grace 1 min

 

  1. The Lay Assistant should announce the topic as he/she introduces the speaker for recording purpose.

 

  1. The Lay Assistant should monitor the microphone position/level for the preacher or whoever comes on the pulpit and keep an eye contact with the sound unit and the lead usher. In addition a cordless microphone should be given to the speaker. The Lay Assistant should do a sound check at least 10mins before the service (to ensure the microphones are functioning well)

 

  1. Time Management: The Lay Assistant should manage time and remember that he/she is not an MC and should cut off all extraneous things such as stories and jokes. Sermons should commence between 10am and 10.10am, to ensure early closure.

 

  1. The Lay Assistant should prepare and liaise with the technical unit so as to ensure sync between the Bible verses being read and the one projected.

 

  1. Meet and rehearse with someone who can help you with the pronunciation of names.

 

  1. Inform and impress it upon the person taking the Morning Prayer that it should not exceed the allotted 5-7 minutes.

 

  1. Lay Assistants should select same rhythm songs (you can discuss with the music people) and that can also rhyme with the topic for the Sunday.

 

  1. Submit your songs at least two weeks before.

 

  1. Pray and also ask a few people to pray with you before your Sunday.

To minimize movement in the Sanctuary during Worship Service, LAs are advised to prayerfully consider handling all segments of the Service, except for the Morning Prayer segment, which the LA may want a more spiritually matured person to handle.

 

Testimonies should first be reviewed with the Worship Director and Council Chairman for appropriateness of featuring during the worship service. Impromptu testimonies can be taken at the All Night and Monthly Prayer Meetings.

Late announcements through the Lay Assistant are highly discouraged. All announcements by the LA should pass through the Worship Director, and be collated before the Worship Service.

Appendix D

Requirements of a Sunday School Teacher

 

REQUIREMENTS OF A VFC SUNDAY SCHOOL TEACHER

 

The Purpose of the VFC Sunday school

  • To ensure the furtherance of Christian doctrine: And they continued steadfastly in the apostles’ doctrine and fellowship, and in breaking of bread, and in prayers (Acts 2:42).
  • To make disciples of Jesus: As ye have therefore received Christ Jesus the Lord, so walk ye in him: Rooted and built up in him, and established in the faith, as ye have been taught, abounding therein with thanksgiving (Colossians 2:6-7)
  • To obey the Lord’s commission to His church: Go ye therefore, and teach all nations, baptizing them in the name of the Father, and of the Son, and of the Holy Ghost: Teaching them to observe all things whatsoever I have commanded you: and, lo, I am with you always, even unto the end of the world. Amen Matthew 28:19-20).
  • To ensure a future generation of Christian workers: And the things that thou hast heard of me among many witnesses, the same commit thou to faithful men, who shall be able to teach others also (2 Timothy 2:2).

 

Requirements to be met by those who teach Sunday School classes

The points listed above should be the aim of every Christian but especially those who give themselves to the instruction of others in the Sunday school. Each child in the class has been entrusted to the teacher by a parent or guardian most importantly by the Lord our God. The space of time given will be the only true Biblical instruction some of these children have ever received. Others will find the instruction a supplement to what they are learning in the home. Many of these young ones will remember the teacher – not the lessons taught – for the rest of their lives. The impression made upon them can and will serve to keep them in church and walking in the ways of truth all their days.

The ministry of the Sunday school teacher should extend far beyond the time spent in the classroom. To be effective, the teacher MUST be a continual living example of Christian conduct. While none of us can fully attain this noble goal, it should be the heartfelt desire of all teachers. Each Sunday school worker needs to be available to meet the children’s needs for counsel, friendship, encouragement and prayer in their walk with God. Every effort should be made to establish a trusting relationship with each child. As each child and each home is different there is no substitute for time spent with every student.

It is unreasonable to expect a student to be excited about a lesson or a class if the teacher is not. Every session should be a joyful overflow of the teacher’s love for Jesus and for each child.

  1. The teacher must be born again.
  2. The teacher must be committed to living the Christian life inside and outside the church.
  3. The teacher must be doctrinally sound, holding to all crucial points of doctrine held by the church.
  4. The teacher must be in a right relationship with the church leadership, lest a critical spirit infect the children under his or her care.
  5. The teacher must be free of scandal and habit that is unbecoming of a Christian, including refraining from use of excess alcohol, tobacco, profanity or vulgar language.
  6. The teacher must be faithful to the services, activities and ministries of the church.
  7. The teacher must have a true love for every child in his or her class, not just a desire to instruct or rule over them. Teaching must not be a matter of self will or position but an outworking of the heart’s care for the youth.
  8. The teacher must be a member of Victoria Fellowship Church.

In the Classroom

  1. Each teacher should be fully prepared to fill all the available time with instruction and activity of interest and benefit to the students.
  2. The teacher should arrive in his or her classroom at start of class time. Each student, new or old, should find their teacher waiting for them in the classroom or going in at the same time with the children.
  3. The classroom should be left clean and neat, ready for the next class. Return chairs and tables to their proper place, pick up rubbish, clean boards, etc. The children should be taught to perform these tasks.
  4. Deal with discipline problems, involving the parents if necessary. Let each child learn to obey, get along with others and listen attentively by your firm and gentle guidance. To call in dad and mom for each offence will make the Sunday school experience one dreaded by the child.
  5. Never use any form of corporal punishment even if you have permission of the parents.
  6. If accused by or confronted by a parent or student the teacher should take this matter to the Director or Assistant director. If not satisfied then take the matter to the church Chairman immediately.

 

Appendix E

VFC’s Missions, Categorization and Prioritization Policy

VICTORIA FELLOWSHIP CHURCH

Mission and Evangelism Directorate

Supporting missions and partners is the major activity of Victoria Fellowship Church. To ensure equity, transparency and accountability to God and the church family, the eligibility criteria, categorization  and prioritization principles are provided below.

  1. Eligibility Criteria for selecting Mission Organisations and Partners
  1. Vision and Mission to be in alignment with the mission of the church: Mathew 28:19 -20
  2. Leadership including Directors  should be members of Bible Believing Church
  3. Membership of Recognised National or Global Missionary or Christian Network – NEMA
  4. Registration with Corporate Affairs Commission with legally constituted Board of Trustees.
  5. Structured and verifiable procedure for spiritual and financial accountability.
  6. Completion of VFC Missions Partnership Request, Agreement and Donation forms.
  1. Categorisation

There are four levels of support for mission organisations and three for mission partners determined by the following factors:

  1. Project Scope and Reach – Local, National and International.
  2. Area of Work – Medical Mission, People Mobilization, Evangelism, Discipleship, Charity, Youth & Campus, Rural and Urban Ministries.
  3.    Staff Strength – Number of full time staff and volunteers
  4. Budget – Annual

 

        Mission Organisations                                          Mission Partners

        Category A – N250000                                             Category A – N500000

        Category B – N500000                                        Category B – N1000000

Category C – N1000000                                           Category C – N1500000

        Category D – N1500000

 

  1. Prioritisation

These are the areas of focus for the church

  1. Evangelism
  2. Discipleship
  3. Counseling
  4. Youth work
  5. Orphans and Vulnerable children
  6. Medical outreaches
  7. Prison Ministry
  8. Charity

 

Appendix F

SERVICE CONTRACT AGREEMENT

 

This Service Contract Agreement is made this ……… day of ……………………………, 2017

The Incorporated Trustees of Victoria Fellowship Church of VFC Close, Alma Beach Estate, Lekki-Epe Expressway, Lagos State (hereinafter referred to as “the Church” which expression shall where the context so admits include her successors-in-title, agents, privies and assigns) of the first part. And………………………………………………………………………………………..of …………………………………………………………………………………………………………………………………..(hereinafter referred to as ” the Instrumentalist” which expression shall where the context so admits include his agents, privies and assigns) of the second part

  1. RECITAL:

 

  1. There have been discussions on the contractual engagement of the Instrumentalist;
  2. The Instrumentalist is prepared to provide his services based on the terms and conditions as are hereinafter agreed;
  3. The Parties have agreed to enter into this Contract which will regulate their relationship with respect to the services to be provided by the Instrumentalist;
  4. It is the parties’ intention that this Agreement shall be legally binding
  5. DEFINITIONS AND CONSTRUCTION:
  6. In this Contract where consistent with the context, the singular includes the plural and the plural the singular.
  7. Words importing the masculine shall include the feminine and neuter and vice versa.
  8. Words importing individuals include corporations, registered bodies, partnerships, joint ventures, associations, public bodies, governmental authorities or other entity.
  9. Headings herein are inserted for convenience only and shall not affect the construction of the provisions hereof.
  10. Reference to “the Parties” means the Church and the Instrumentalist, while “a party” means either of the Parties.
  11. Where a word or expression is defined, related words and expressions shall be construed accordingly.
  12. References to this Contract include references to this document as it is and as amended, supplemented, novated and or replaced from time to time.
  13. References to “days” shall be references to calendar days; provided that if an obligation falls due on a day which is a public holiday then the obligation shall fall due on the next day on which government offices are open for business.
  14. The word “includes” shall be construed without limitation.
  15. The word “Choir” means the musical group of the Church and includes the children Choir, youth Choir and the adult Choirs
  16. This Service and the words contained therein shall not be restrictively construed but the widest interpretation shall be given to each of its provisions and none of its provisions shall, except where the context expressly so requires, be in any way limited or restricted by reference to or inference from any other provision.
  17. “Writing” includes letters, telex, text messages, cable, fax, e-mail and other forms of written materials transmitted electronically or delivered by hand.
  18. Where a word is defined, cognate words and expressions shall be construed accordingly.
  19. COMMENCEMENT DATE AND NOTICE

3.1       It is hereby agreed that the Instrumentalist is engaged as the Instrumentalist/Assistant Choirmaster at Victoria Fellowship Church effective from the ………………….. (“the Commencement date”) and shall continue from that date until terminated under this contract.

3.2       On each anniversary of the Commencement Date, this contract shall automatically renew unless at any time either party gives notice to the other that the contract shall not be renewed/extended.

  1. SCOPE OF DUTIES/RESPONSIBILITIES:

Pursuant to this Contract, the Instrumentalist thereby undertakes to:

4.1       Play the organ, keyboard and similar musical instruments during Church services every Sunday, weekly meetings, vigils, programs and services on Good Friday, Easter Sunday, Christmas Day, 31st December Night, New Year, including Easter Cantata, Choir festival, Evening of Songs services and at any other church services and events;

 

4.2       Play and teach the organ, keyboard and other musical instruments during Choir rehearsals on Sundays and Fridays (or other time as may be agreed with the Children, Youth and or Adult Choirs), except in the weeks of the Choir holidays;

4.3       Assist the Choirmaster in coordinating the Choir during rehearsals and at performances;

4.4       Be in church, at least one (1) hour before any Church services or programme in which he is to perform, minister or/and coordinate;

4.5       Attend Choir rehearsals promptly at 11a.m every Sunday after service and at 6p.m every Friday or as may be agreed with the leadership of any of the three (3) arms of the Church Choir;

4.6       Maintain disciplined and good conduct, and avoid inappropriate behaviours in the discharge of his duties and cooperate with other instrumentalists in the Church, the Choirmaster and the entire Choir;

4.7       Perform such other duties as are incidental and necessary for the proper conduct of his services herein or as may be assigned to, or vested in him from time to time by the Church, the Choirmaster or the Music Director;

4.8       To do all other things in the ordinary course of his duties which the Church, the Choirmaster and the Music Director consider necessary or proper;

4.9       Devote his time, attention and skill to the growth and development of the Music Department and the Church in general in a competent and efficient manner during his contracted hours;

4.10     Not to be engaged, directly or indirectly, or carry on or assist in carrying on or be employed in any other performance or part time business or work of any kind involving another Church or another organization(s) during his contracted hours;

4.11     Make full disclosure of any perceived or actual conflict of interest or breach of any of the terms herein to the Church as soon as he becomes aware of it;

4.12     Be available to play at other church events including but not limited to weddings, funerals and the like, upon request and subject to the payment of an agreed stipend. In the event of any inability to minister, perform or play, to notify the church as soon as possible and to himself make or to allow the Choirmaster make alternative arrangement for another Instrumentalist.

  1. SALARY

5.1       Pursuant to the terms stated herein, the Instrumentalist shall receive a monthly salary in the sum of ………….. payable by cheque.

5.2       The sum payable as salary is subject to deductions as mandated by law and deduction of any loan obligation, as well as any prior overpayment of any kind.

5.3       The sum payable as Salary shall be subject to a periodic review by the Church on any date solely determined by the Church and based on the satisfactory performance of the Instrumentalist and subject to other considerations, which include, but are not limited to availability of funds.

5.4       The Instrumentalist shall not be entitled to any payment for expenses unless such expenses had been agreed in writing in advance and duly approved in writing by the Music Director and the Church Council.

  1. PERFORMANCE VENUE AND TIME

6.1       For the purposes of the services herein, the Instrumentalist shall perform, minister and/or play in the Church services and programme at the Church’s venue or other locations where any of them is taking place.

6.2       The Instrumentalist shall perform at the said venue(s) from 6pm to 8:30pm on Fridays and from 8:30am to 1:30pm on Sundays.

6.3       The venues and periods stated above does not limit the hours for which the Instrumentalist is required to perform, and he shall conform to such time as any church services or program demands, or shall from time to time, be required of him.

6.4       The Instrumentalist shall however not be entitled to receive any additional remuneration for work performed outside the above stated periods and venues.

  1. Absences from Work/Holidays

7.1       The Instrumentalist shall be entitled to ten (10) days holiday in each calendar year, subject however, to at least seven (7) days prior approval in writing by the Church Council.

7.2       The period of holidays stated herein above shall be taken in the first two(2)weeks in the month of January (4 Days) and 6 Fridays prior to Youth Sundays in each year of the contract.

7.3       Further to 7.1 above, the Instrumentalist shall be paid his usual remuneration on the usual dates of payment during each period in which any holiday is taken.

7.4       Any unused holiday period shall not be carried forward to subsequent years or transferred to the next calendar year. However, up to three days of the unused holiday time may be carried forward with the express written permission of the Music director if there are special reasons preventing the whole holiday entitlement from being taken in the relevant year.

  1. Termination

8.1.      Termination by Notice

Either party may terminate this contract by not less than one month’s written notice or payment of one (1) month’s salary in lieu of notice. This means of termination shall not apply if the Instrumentalist is summarily dismissed.

8.2       Termination for Breach.

The Church reserves the right to terminate this contract immediately and without liability for compensation or damages, if the Instrumentalist commits any serious or persistent breach of the provisions of this Contract or is guilty of any grave misconduct or willful neglect in the discharge of his duties or is found to be of unsound mind.

8.3       The Church shall determine what amounts to a serious or persistent breach of the provisions of this Contract.

  1. Church Property and Record

Upon termination of this Contract, the Instrumentalist shall return, in good condition, all Church property (if any) in his possession or control, reasonable wear and tear excepted.

  1. MISCELLANEOUS

10.1     If any part or parts of this Contract is held unenforceable for any reason, the remainder of this Contract shall continue in full force and effect, provided it shall not be affected or impaired thereby and the Parties shall in such an event negotiate in good faith in order to agree to the terms of a mutually satisfactory provision to be substituted for the invalid, illegal or unenforceable provision which as nearly as possible validly gives effect to the intentions of the Parties as expressed herein.

10.2 All notices authorized or required between the parties by any of the provisions of this Contract shall be in writing and delivered by hand or by courier service or by any electronic means of transmitting written communication which provides written confirmation of complete transmission properly addressed to the other party. A notice given under any provision of this Contract shall be deemed delivered when received by the Party to whom such notice is directed. “Received” for purposes of this Clause includes delivery of the notice to the address of the Party specified herein, and proof of receipt for the purpose of this Clause includes confirmation of transmission by electronic means. Notices to be given need not be in any particular form and no party shall be entitled to receive any notice not contained in this Contract.  Any other notice shall be deemed delivered on the day the Notice was sent.

10.3    The Parties’ addresses for service of notices are as indicated hereunder PROVIDED that any party may by written notice to the other party change its address for service of notice.

 

10.4 This Contract may be executed in any number of counterparts and each such counterpart shall be deemed an original Contract for all purposes.

10.5 This Contract constitutes the entire agreement between the Parties. It supersedes all prior agreements, negotiations, understanding, representation and discussions between the parties hereto and shall not be altered, amended or modified except in writing signed by the Parties.

 

IN WITNESS WHEREOF the Parties hereto have hereunder executed this Contract the day and year first above written.

SIGNED BY THE AUTHORISED SIGNATORY OF THE CHURCH

 

……………………………………………..                                     ………………………………………………

Council Chairman                                                                         Council Secretary

 

IN THE PRESENCE OF:

NAME: …………………………………………………………………………………

ADDRESS: ……………………………………………………………………………

……………………………………………………………………………………………

OCCUPATION: …………………………………………………………………….

SIGNATURE: ……………………………………………………………………….

 

SIGNED BY THE WITHIN NAMED INSTRUMENTALIST

 

………………………………………

 

IN THE PRESENCE OF:

NAME: …………………………………………………………………………………

ADDRESS: ……………………………………………………………………………

……………………………………………………………………………………………

OCCUPATION: …………………………………………………………………….

SIGNATURE: ……………………………………………………………………….

 

Appendix G

VFC Marriage guidelines and standard wedding programme

Introduction

The Church believes that it has a part to play in the process of marriage by its members, and in the sustenance of marriages, and families. Specifically, the Church seeks to support its members through:

  1. Guidance and counselling of members seeking to marry
  2. Intervention in its members’ marriages facing challenges.
  3. Provision of the enabling environment for a healthy nurture of marriages and the fruit of such marriages

The Church seeks to fulfil these objectives by establishment of a Marriage Committee comprising men and women whose marriages are not necessarily perfect, but who are deemed mature and able and willing to apply biblical principles to everyday life.

The Pastoral Affairs Committee is wholly responsible for appointment of members into the Marriage Committee.

 

Fundamental Principles on Marriage

The Church takes a wholly Biblical view on marriage, articulated in the following cardinal principles:

  1. The Bible is the platform of reference for all marriage and family matters, and its position on marriage superior to all contrary human views.
  2. Marriage is defined as only between a man and a woman
  3. Children are best raised in a family setting under the guidance of parents
  4. While both parties in a marriage are equal before God, we affirm that He has assigned roles and responsibilities to each party and they are individually held accountable to God.
  5. While members are encouraged to conduct their marriage in the Church, the Church recognises all legal marriages consistent with biblical principles, regardless of where they were conducted. Consequently, the Church’s support for families extends to all, regardless of the legal and social ceremonies associated with the marriage.

 

Pre-marriage Counselling Screening

  1. Those planning to marry are required to notify the Church through either the Council Chairman or the Chairman of the Pastoral Affairs Committee. This should ideally be before undertaking commitments like the traditional engagement or registry process. The Church hands over the couple to the Marriage Committee. This should not be later than twelve (12) weeks to the intended wedding. The Marriage Committee will interview the intending couple and carry out necessary due diligence to establish whether or not the proposed marriage would be consistent with the Bible, the guidelines of the Church and would not violate the law of the land. During the screening, among other things, the Committee will seek to establish the following:
    1. Where the couple are still under the authority of their parents or legal guardians, the marriage would not cause disaffection or create disharmony between the couple and their parents or guardians, or within the parent families. The Church may, on request, intervene to help secure the consent of key stakeholders if the Church deems it reasonable to do so.
    2. The intending couple have a place of abode where they can live together, away from their parents or any relatives.
  2. The intending couple should also note the following procedural requirements:
    1. They must obtain a Notice of Marriage from the state’s Marriage Registry at least 21 days before the intended wedding
    2. The Wedding Service Programme must be modelled in line with VFC’s Standard Wedding Programme.
    3. The couple must schedule a rehearsal of the wedding programme in the Church, before the wedding day.
  3. Upon establishing that the proposed marriage would be appropriate, the Chairman will
    1. Hand over the intending couple to a nominated team (typically a married couple) within the Committee for counselling.
    2. Authorise announcement of the proposed marriage to the Church during at least two regular Sunday morning worship services before the ceremony.

Where the Committee deems a proposed marriage inappropriate, but the couple insists on going ahead with it, the Church shall not be involved in any way.

The Church recognises that there are situations where the couple or one of them does not reside locally or is not a member of VFC but would like to be wedded in VFC. In such situations the couple must still submit to the screening by the Committee. However, the Committee can approve for the couple to undergo counselling in their local church and provide evidence of same.

Where neither of the wedding parties is a member of VFC but seek to wed in VFC, the Committee will still screen the couple to assure that the marriage would be consistent with VFC principles, and if so, recommend approval to the Church Council.

 

Pre-marriage Counselling

Regardless of the love and fondness that bring newly-weds together, they soon settle into the business of normal living together, and start to realise that though they are now one, they are still individuals. Adapting to each other becomes less spontaneous.

Pre-marriage counselling aims to achieve the following goals:

  1. To establish that the couple fully understand and  identify with the God’s purpose for establishing the institution of marriage;
  2. That they understand clearly their individual roles in the marriage;
  3. To assist those who have decided they wish to marry to appreciate that there would be challenges in the marriage, and to help prepare them for a successful marriage.

 

The Counsellors and the intending couple arrange a schedule for the counselling. A typical pre-marriage counselling should require 6 to 8 sessions; ideally, the intending couple should attend the counselling sessions together. It is important that the intending couple be completely open and honest throughout the counselling. It is not an occasion to try to impress the partner. Likewise, Counsellors must be totally honest and not try to sing each other’s praise or pretend to have a perfect marriage. Such posturing could be counter-productive in the long run, discouraging young couples when they run into challenges in their relationship with each other.

The following outline is suggested for pre-marriage counselling:

 

An Outline of Pre-marriage Counselling

The first session should be for the Counsellors and the intending couple to get to know one another. The Counsellors introduce the overall programme outline and set out a schedule. The intending couple are asked to speak freely about each other, especially on why they believe their proposed partner is the right choice, and any areas of concern they see in each other.

Subsequent sessions should cover the following areas:

 

  1. Acceptance of the Bible as the basis for relating to each other, focusing on the purposes of God and understanding and accepting the facts of their differences as God’s design for establishing the complete whole.

Key passage: Genesis 2:1-25

  1. 2 Timothy 3:16: All scripture is God-breathed and is useful for teaching, rebuking, correcting and training in righteousness.
  2. Marriage was God’s idea, informed by His principle that “it is not good for the man to be alone” (Gen 2:18).
  3. He chose to create the woman as a companion and helper for the man. Note that He created a woman, not another man.
  4. The husband is the head, providing leadership for the family and God holds him primarily accountable; the wife is the helper. The principle of the husband being the head of the family has its root in the creation. The wife of course also has her accountabilities to God in the marriage.
  5. The man’s family is redefined by his marriage to a woman: Gen 2:24: For this reason a man will leave his father and mother and be united to his wife, and they will become one flesh.
  6. The husband-wife relationship is God’s strategy for sustaining the human race through procreation. (Gen 2)

 

  1. Mutual understanding of each other’s personalities and temperaments, and management of partners with different personalities: The spectrum between introversion and extroversion, recognising individuality, nourishing each other’s amenable traits and managing the less desirable traits

Key passages: Ephesians 5:22 – 6:9, 1 Pet 3:7

  1. Men and women are created differently, complementing each other for a complete whole. In referring to the woman as “the weaker partner”, the Bible reminds men that women are generally physically and emotionally weaker
  2. In relating to his wife, the husband must bear in mind this fundamental difference in emotional strength of himself and that of the wife
  3. Whether man or woman, each of us has a temperament which manifests in the way we express our feelings and react to situations. Partners in a marriage must understand each other’s temperament if they are to live together happily.

 

  1. Communication as a key vehicle for relationship management: Openness, dealing with the unspoken words.

Key passages: Matthew 5:23-24, 18:15-18, Romans 12:18, 1 Peter 3:11

  1. A man and a woman in courtship deepen their relationship by frequent communication; the same applies to marriage.
  2. Both spoken and unspoken communication must be acknowledged and responded to positively. Where one party has hurt the other, it must be acknowledged and dealt with openly. It must never be assumed that being “nice” to the injured party would erase the hurt over time.
  3. Introverted partners pose a greater challenge as they tend to communicate more by acting and reacting. While acknowledging these forms of communication, both parties should aim to be more open with each other.

 

  1. Relationships with extended family members, friends and outsiders in general:

Key passage: Ephesians 5:28-31

  1. Marriage redefines what constitutes “family” for each party. The erstwhile “family” becomes the “extended family”. It is important for a couple to see their responsibility as being first to their new primary family.
  2. There is need to protect each other against excesses of relatives, especially in the African culture where, relatives of the man could seek to lord it over his wife.
  3. Each must acknowledge that the other would have relationships based on special interests such as hobbies or professions. Each must ensure that such interest-based relationships do not threaten the marriage.
  4. Old relationships with friends of the same or different gender will also need to be redefined so as to ensure that they do not invade or threaten the marriage.

 

  1. Management of finances:
    1. God’s ideal intent is that the husband be the provider for the family (1 Timothy 5:8) while the wife supports him; such support could include working to earn an income, or just keeping the home. Proverbs 31:10-31 extols the virtues and habits of an illustrious wife.
    2. It is not unusual for a wife to earn more money than her husband. This does not in any way imply that the wife would as a result assume headship of the home.
    3. Regardless of the financial arrangement adopted by a family, important issues regarding actual management of their finances must be addressed. These include the needs for:
      • Tithing and giving in general
      • Investments
      • Planning for children’s education
      • Supporting the extended family.

 

  1. Different models for managing family incomes have been proven successful. However, blind application of some of the same models could also lead to marital problems. Examples of family financial arrangements include:
    1. Completely joint accounts whereby all incomes earned by all parties go into an account to which both parties have unfettered and equal access
    2. Contributory joint accounts whereby the husband and wife contribute agreed sums every month to a common account to be managed for family upkeep.
  • Separate bank accounts but whereby the husband accepts all responsibility for the home and provides the required money, regardless of the wife’s income. The husband leaves the wife to use her income as she deems fit.
  1. Separate bank accounts but where the husband and wife share responsibilities, such as the husband taking care of house rent and children’s education while the wife provides food, household consumables and settles utility expenses.

Each of these financial models has its merits and challenges, and it is not advised, especially, to make a hard rule about full joint accounts too early in a marriage, until the husband and wife fully understand and accept each other’s financial habits and obligations. Incompatible expenditure patterns and lopsided extended family obligations canlead to tension around finances and threaten the marriage. Never assume that what works for your family would work for every family.

 

  1. An important consideration in adopting a financial arrangement is the need to ensure that each party has access to the family’s resources in event of sudden incapacitation or demise of the other. This is one of the greatest benefits of joint accounts to which both parties have equal access. Many widows face hardships because their husband passed away suddenly, but leaving significant financial resources in banks and other investment channels, without adequate arrangement for their wife to access the resources.

 

  1. Sexual intimacy: Understanding of differences in male and female sexuality
    1. God expects husband and wife to be completely at ease with each other’s nakedness: “The man and woman were both naked, and they felt no shame”– Gen 2:25
    2. While sexual intimacy is the God-given way for procreation, He also expects both parties to find pleasure in sexual intimacy, and commands that husband and wife not deprive each other of this: 1 Corinthians 7:5
    3. Men are visual beings – they are stimulated by what they see. Women are more responsive to the gentle touch.
    4. Those, especially women, who are brought up in a conservative environment need gentle assistance from their partner to have a more open attitude to sex; inhibition could threaten intimacy and ultimately, the marriage
    5. Husband and wife need to explore and discover each other for a fulfilling intimacy. Books written by professional sex educationists are helpful, but there are no universal formulas for satisfaction.
    6. Marital fidelity and practical strategies to avoid infidelity:An intending couple should, as an initial trust-building gesture, consider a prayer time together during which they open up to each other about previous intimate relationships, and commit to practical steps to assure fidelity. Key reference: Proverbs 5:1-23.
    7. While it is healthy to let each other know of previous intimate relationships, it is destructive to a marriage for one to compare his or her spouse with previous intimate relationships in any way.
    8. Sex drive changes with age and could be affected by other factors such as hormonal changes or illness; the husband and wife must learn to manage these changes.

 

  1. Children and the marital relationship:
    1. Marriage is not validated by children and therefore should also be able to accommodate inability to have children. (Abraham and Sarah lived to old age without a child, before God blessed them with one.)
    2. An intending couple should discuss and agree on the number of children they would like to have and their strategy for a balanced upbringing of the children.
    3. Men sometimes feel neglected upon the arrival of a new baby as the woman would tend to spend more time with the baby. If not well managed, this could create tension in the family. This can be avoided by men also being involved in tending the new baby.
    4. Raising children requires a balance of love and discipline. (Ephesians 6:4, Proverbs 13:24, Hebrews 12:8) Discipline must be exercised in the context of love.
    5. Both parents must be united, in principle and action, in raising and disciplining children. Lack of unity tends to pitch the children against one of the parents in the longer term. Unity of purpose and practice in this regard also helps avoid giving the impression of favouritism in the minds of the children, which could precipitate a crisis.

 

  1. Growing up together:

As one grows either in the church, work place or community, he or she should help the other grow as well, to avoid the growing apart to the point of apparent incompatibility.

Counsellors must base their counsel on the Bible. Practical examples and testimonies should serve to buttress the Biblical position on all issues. It is however important not to create a doctrine around a solution that works specifically for us, but for which other solutions could also be effective, depending on circumstance.

 

Conflict Resolution in Marriage

The church encourages members to first seek resolution of issues through the intervention of the Committee before resorting to other measures.

The Committee will be available to intervene in the troubled marriages of VFC members in the following circumstances:

  1. A married couple jointly agree to seek help from the Committee to resolve a conflict within their family, or a potentially divisive issue.
  2. A member of the church seeks help from the Committee in dealing with a conflict with his or her spouse who may not necessarily be a member of VFC.
  3. The Committee has reliable information of conflicts in marriages that obviously threaten the marriage, but for which neither party seeks the Committee’s intervention. In such situations confidentiality of the source of information must be respected and the actual intervention be prayerfully and carefully thought through.

In any case, progress can only be made on the acceptance of the Bible as the final authority.

In assigning conflict cases to members of the Committee the Chairman will take into cognisance the areas of experience and competence of its members, and also use such cases to develop similar competence within the Committee. Counsellors must be careful to avoid all appearance of evil, especially as regards cross-gender interaction in their conduct during counselling.

Conflicts in marriage are nearly always related to dimensions that would have been addressed in pre-marriage counselling – the dimensions enumerated above. Consequently, their resolution tends to lie in imbibing the principles earlier enumerated.

 

 

Creating the Enabling Environment to Nurture marriages

The Church will seek to maintain an environment for marriages and families to thrive through:

  1. Family-focused events such as the Family Day whereby families play and share quality time together.
  2. Provision of resource materials – books and audio-visual resources on marriage and child upbringing in the Church library for use by members.
  3. Workshops, teachings and sermon series on the family
  4. Couples Fellowship promoting open sharing of issues they would not share in other fora.
  5. Mentoring, whereby newly-weds are linked up with mature couples for support, especially during the early period of mutual adjustment. Such newly-weds can of course choose any couple they deem mature and potentially helpful.

 

 

Victoria Fellowship Church

STANDARD WEDDING PROGRAMME

VICTORIA FELLOWSHIP CHURCH

ALMA BEACH, LEKKI-EPE EXPRESSWAY,

(Between Meadow Hall and Stillwater Estate)

LAGOS

 

ORDER OF SERVICE

FOR

SOLEMNISATION OF HOLY MATRIMONY

BETWEEN

 

BRIDE_FIRSTNAME BRIDE_MIDNAME BRIDE_SURNAME

AND

GROOM_FIRSTNAME GROOM_MIDNAME GROOM_SURNAME

ON

DAYOFWEEKDATEMONTH_IN_WORDSYEAR

TIME: START_TIME

TOAST

{A short statement of core values or motivation, selected or composed by the bride and groom for its special significance for their union}

  • Bride_FirstName&Groom_FirstName

OFFICIATING MINISTERS

Officiating Minister #1: FirstNameMidNameLastName

Officiating Minister #2: FirstNameMidNameLastName

Officiating Minister #3: FirstNameMidNameLastName

 

ORDER OF SERVICE

  1. Hymn #1: Processional Hymn
  2. Declaration
  3. The Joining
  4. The Blessing
  5. A Psalm or a special song
  6. Bible Reading
  7. The Sermon
  8. Hymn #2
  9. Signing of marriage register
  10. Presentation of couple
  11. Thanksgiving
  12. Announcements
  13. Closing prayers and benediction
  14. Hymn #3: Recessional hymn

 

 

  1. PROCESSIONAL HYMN

The congregation remains standing as the bride and groom stand before the Minister, and the Minister says:

 

  1. DECLARATION

We have come together in the presence of God to witness and to celebrate the marriage of GROOM_FIRSTNAME GROOM_MIDNAME GROOM_SURNAME and BRIDE_FIRSTNAME BRIDE_MIDNAME BRIDE_SURNAME, to ask for His blessings on them, and to share in their joy.

The scripture teaches us that God ordained marriage in creation when He said, “It is not good for a man to be alone”, and created a woman to be the man’s helper and that the man and the woman might become one flesh, have fellowship with one another and with Him. It is God’s purpose that as husband and wife give themselves to each other in love throughout their lives, they be united in that love, as Christ is united with His church.

Marriage is given primarily that husband and wife may comfort and help each other, living faithfully together in need and plenty, in sorrow and joy. It is also given that with delight and tenderness, they may know each other in love and through the joy of their bodily union may strengthen the unions of their hearts and lives. Lastly, it is given that they may have children, be blessed in caring for them and bringing them up in accordance with God’s will to His praise and glory.

 

In marriage, the husband and wife belong to each other, are linked to each other’s family, and they begin a new life together in the community. This is a way of life that all should honour and it must not be undertaken carelessly or selfishly, but reverently, responsibly and after serious thought. This is a way of life created and hallowed by God that GROOM_FIRSTNAME and BRIDE_FIRSTNAME are now to begin. They will give their consent to each other; they will join hands and exchange solemn vows, and in token of this they will give receive a ring. Therefore, on this their wedding day, we pray with them, that strengthened and guided by God, they may fulfill His purpose for the whole of their earthly life together.

But first, I am required to ask anyone present who knows a reason why these persons may not lawfully marry, to declare it now.

{Allow 15 seconds for whoever wishes to raise an objection to the marriage.  If there is no impediment declared, the service continues with the congregation standing.}

GROOM_FIRSTNAME GROOM_MIDNAME and BRIDE_FIRSTNAME BRIDE_MIDNAME, the vows you are about to take are to be made in the name of God and I charge you both as you will answer before God who is the judge of all, who knows all secrets of our hearts that if either of you know a reason why you may not lawfully marry, you must declare it now.

{Allow 15 seconds for either the bride or groom to raise an objection to the marriage.  If there is no impediment declared, the service continues with the congregation standing.}

 

[Minister to Bridegroom]:

GROOM_FIRSTNAME GROOM_MIDNAME, of your own choice, will you take BRIDE_FIRSTNAME BRIDE_MIDNAME to be your wife?

[Bridegroom]: I will

 

[Minister to Bridegroom]:

Will you love her, comfort her, honour and protect her, in sickness and in health, in poverty and prosperity and forsaking all others, be faithful to her as long as you both shall live?

[Bridegroom]: I will

 

[Minister to Bride]:

BRIDE_FIRSTNAME BRIDE_MIDNAME, of your own free choice, will you take GROOM_FIRSTNAME GROOM_MIDNAME to be your husband?

[Bride]: I will

 

[Minister to Bride]:

Will you love him, comfort him, honor and protect him, in sickness and in health, in poverty and prosperity and forsaking all others, be faithful to him as long as you both shall live?

[Bride]: I will

 

[Minister]:

Who gives this woman to be married to this man?

The Bride’s Father or a delegate with his mandate comes out and hands over the Bride to the Minister and says:

I do

 

  1. THE JOINING

{The Minister receiving the woman at her father’s right hand shall cause the man to take the woman by the right hand; facing each other}

[Bridegroom to Bride]:

I, GROOM_FIRSTNAME GROOM_MIDNAME take you BRIDE_FIRSTNAME BRIDE_MIDNAME to be my wife, to have and to hold from this day forward, for better for worse, for richer for poorer, in sickness and in health, to love and to cherish, till death do us part according to God’s Holy Law. This is my solemn vow.

{They loosen hands}

 {The bride takes the bridegroom’s right hand in hers}

 

[Bride to Bridegroom]:

I, BRIDE_FIRSTNAME BRIDE_MIDNAME take you GROOM_FIRSTNAME GROOM_MIDNAME to be my husband, to have and to hold from this day forward, for better for worse, for richer for poorer, in sickness and in health, to love and to cherish, till death do us part, according to God’s Holy Law. This is my solemn vow.

{They loosen hands}

[Minister]:

What token do you share to represent your love and commitment to each other?

{They bring out the wedding rings}

[Minister]:

The ring is a symbol of wholeness and perfection; and when made of gold is precious and durable. What better representation of your love for each other!

[Minister prays]:

Heavenly Father, by Your blessing, let these rings be to GROOM_FIRSTNAME GROOM_MIDNAME and BRIDE_FIRSTNAME BRIDE_MIDNAME symbols of unending love and faithfulness, to remind them of the vow and covenant which they have made this day, through Jesus Christ our Lord, Amen.

{The bridegroom places the ring on the fourth finger of the bride’s left hand and holding it there says}:

[Bridegroom to Bride]:

I give you this ring as a sign of our marriage. With my body, I honour you, all that I am I give you and all that I have I share with you, with the love of God the Father, God the Son and God the Holy spirit, Amen.

{They loosen hands}

{The bride places the ring on the fourth finger of the bridegroom’s left hand and holding it there says}:

[Bride to Bridegroom]:

I give you this ring as a token of my love and fidelity to you, in the name of the Father, and the Son, and the Holy Spirit. Amen.

{The bride and the bridegroom kneel, while the congregation remains standing}

[Minister prays]:

Eternal God, Creator and preserver of all mankind, giver of all spiritual grace the Author of everlasting life, send your blessings upon GROOM_FIRSTNAME GROOM_MIDNAME and BRIDE_FIRSTNAME BRIDE_MIDNAME whom we bless in your name, that living faithfully together, they may fulfill the vow and covenant they have made of which the rings given and received are token and pledge. May they ever remain in perfect love and peace together and live according to your laws, through Jesus Christ our Lord. Amen.

{The Minister joins their hands together and says}:

[Minister]:

Now that GROOM_FIRSTNAME GROOM_MIDNAME and BRIDE_FIRSTNAME BRIDE_MIDNAME have given their consent and vows to each other before God and this congregation with the joining of hands and with the giving and receiving of rings, I declare that they are husband and wife, in the name of God the Father, God the Son and God the Holy Spirit. Amen.

THOSE WHOM GOD HAS JOINED TOGETHER LET NO MAN PUT ASUNDER. AMEN.

 

  1. THE BLESSING

[Minister blesses them]:

God the Father and the Son and the Holy Spirit bless, preserve and keep you; the Lord pour upon you the riches of His grace that you may faithfully live together and receive the blessings of life. Amen.

 [Minister to the parents]:

As GROOM_FIRSTNAME GROOM_MIDNAME and BRIDE_FIRSTNAME BRIDE_MIDNAME enter a new life together, will you their parents give them your blessings in the presence of this congregation?

[Minister to the couple]:

May God bless you both

 

[Minister to the congregation]:

You as friends and family have come to witness this exchange of vows. Will you do all in your power to support this marriage now and in the years ahead?

[Congregation]:

We will

[Minister praying for the couple]:

Eternal God, creator and sustainer of us all, give your grace to the family of GROOM_FIRSTNAME GROOM_MIDNAME and BRIDE_FIRSTNAME BRIDE_MIDNAME. Grant that they may in your love and in the strength of the Holy Spirit live together in the love, joy and peace of our savior and Lord Jesus Christ. Amen.

  1. A PSALM OR A SPECIAL SONG
  2. BIBLE READING
  3. THE SERMON
  4. HYMN #2
  5. SIGNING OF MARRIAGE REGISTER (With songs and choruses led by the Choir)
  6. PRESENTATION OF COUPLE

 [Minister]:

GROOM_FIRSTNAME GROOM_MIDNAME and BRIDE_FIRSTNAME BRIDE_MIDNAME, the Lord smile on you as you start your married life. May the Lord favour you as long as you live. The Lord crown your days and years with goodness and fatness. The Holy Spirit of God ever defend, guide, protect and direct you, all the days of your life. The Lord be-friend you and make you friends of each other. May good children add flavour to your marriage, and the blessing of God Almighty, the Father, the Son and the Holy Spirit, rest and abide with both of you now and evermore. Amen.

 

HYMNS

 

HYMN #1: PROCESSIONAL HYMN

{Title and words}

 

HYMN #2:

{Title and words}

 

HYMN #3: RECESSIONAL HYMN

{Title and words}

 

 

Appendix H

Requirements for Incorporated Trustees

 

Report of the Church’s Legal Adviser concerning compliance with Companies and Allied Matters Act (CAMA) requirements for Incorporated Trustees

The Companies and Allied Matters Act 2004, particularly Part C, provides generally for Incorporated Trustees.

For the purpose of this research, I took a critically look at Section 590 to 612 of the above mentioned Act.

INCORPORATION OF TRUSTEES OF CERTAIN COMMUNITIES, BODIES AND ASSOCIATIONS.

590 (1); Where one or more trustees are appointed by any community ofpersons bound together by Custom, religion, kingship or nationality or by anybody or association of persons established for any religious, educational literary, scientific, social, development, cultural, sporting or charitable purpose, he or they may, if so authorised by the community, body or association (hereinafter in this Act referred to as “then association”) apply to the Commission in the manner hereafter provided for registration under this Act as a corporate body.

OR

Incorporated Trustees are non-business and non-profit making organization. They are formed to facilitate the acquisition of corporate personality by a community of persons bound together by customs, religion, kingship, sociology or nationality, literary, developmental, sporting, scientific, educational, etc.

(2) Upon being so registered by the Commission, the trustee or trustees shall become a corporate body in accordance with the provisions of section 679 of this Part of this Act.

Incorporated Trustees replaced the registration under the

NOTE: Organizations registrable under PART C of CAMA as Incorporated Trustees can operate without registration but cannot take advantages of the incidence of incorporation

 

THE ESSENTIAL FEATURE OF INCORPORATED TRUSTEES ARE:

  • The Trustees obtain legal personality not all the members, as the legal title vest on the few members called the trustees. This differs markedly from Companies where all the subscribers are together formed into a Company as stated in the companies’ subscription clause.
  • The name must start with the words “Incorporated Trustees of ………..”
  • It does not do business, and does not distribute profits.
  • There must be a Special Clause in its constitution to expressly prohibit distribution of profit to its members and pledge to transfer assets to other organization with similar object in the event of dissolution. Consequently, if there remains after satisfying its debts any property whatsoever, such property shall be transferred to some other Association with similar objects.
  • Although it does not do business or make profits, it receives income from grants, levies, dues, etc, to undertake its objects.
  • The income of the Association must be applied solely towards the promotion of its objects as set out in its constitution, and no portion of such income shall be paid or transferred directly or indirectly, by way of dividend, bonus, or otherwise to any body including the members and Trustees.
  • The trustees must be persons of good character, as they would swear an oath of integrity (Trustees and Declaration Form), and Advertisement placed in 3 National Dailies calling for the public’s objection to the Trustees and the Organization’s objects
  • The Association is obliged to show, within 2 years of registration, evidence of acquisition or interest in landed property
  • It may only be dissolved by the Federal High Court upon a petition by the governing council/board of trustees, fifty percent (50%) of its members or CAC.
  • The minimum number of trustees/members is one (1) but in practice two (2) are needed. 590 of CAMA.

 

QUALIFICATION OF TRUSTEES S.592

     (1) A person shall not be qualified to be appointed as a trustee if;-

  1. he is an infant; or
  2. he is a person of unsound mind having been so found by a court;
  3. he is an undischarged bankrupt; or
  4. he has been convicted of an offence involving fraud or dishonesty within five years of his proposed appointment.

(2) If a person disqualified under paragraph (c) or (d) of subsection (1) of this section   acts as a trustee, he shall be liable to a fine of N50 for every day during which he so acts.

POSITION OF A MINOR UNDER PART C

Under PART C, a minor cannot be appointed a Trustee.-S. 592 CAMA

 

CONSTITUTION S.593 CAMA

The constitution of the association shall in addition to any other matter –

  1. State the name or title of the association which shall not conflict with that of a company, or with a business name or trade mark registered in Nigeria;
  2. The aims and objects of the association; and
  3. Make provisions, in respect of the following-
  4. appointment, powers, duties, tenures of office and replacement of the trustees;
  5. the use and custody of the common seal
  • the meetings of the association
  1. the number of members of the governing body, if any, the procedure of their appointment and removal, and their powers; and.
  2. Where subscriptions and other contributions are to be collected, the procedure for disbursement of the funds of the association, the keeping of accounts and the auditing of such accounts.

CAN INCORPORATED TRUSTEES CARRY OUT THE OBJECT OF ASSOCIATION PRIOR TO REGISTRATION

Organisations that are registrable under Parts C of CAMA as incorporated trustee can operate without registration but cannot take advantage of the incidence of incorporation unless registered SECTION 590(1&2) CAMA.

It is appropriate for them to carry out objects of the Association before registration.

           

EFFECT OF REGISTERING A COMPANY AS AN INCORPRATED TRUSTEE UNDER PART C CAMA

  • The organization cannot engage in business activities.
  • The members are not liable to contribute to the assets of the organization in the event of dissolution.
  • Any income it generates must be used to further the object for which it is set up.
  • Upon incorporation, the appointed trustees become a body corporate having perpetual succession and a common seal. SECTION 596 (1)CAMA
  • Incorporated trustees can sue and be sued in its corporate name
  • The Association is not statutorily bound to hold Annual General Meeting (AGM). Its Constitution usually provide for the AGM.

 

LEGAL EFFECTS OF CERTIFICATE OF INCORPORATION ISSUED BY CAC

  1. A certificate of incorporation of trustee shall be prima facie evidence that all preliminary requirement have been complied with-596(3) CAMA
  2. A certificate of incorporation vest in the body corporate all property or interest of the community body or association of persons for which it was incorporated.

 

 

COUNCIL COMMITTEE OR GOVERNING COUNCIL-S.601 CAMA

NOTE: The association may appoint a council, or governing body which shall include the trustees and, subject to the provisions of this Act, assign to it such administrative and management functions as it deems expedient.

 

The powers vested in the trustees by or under this Act shall be exercised subject to the directions of the association, or of the council or governing body pointed under section 601 of this Act, as the case may be.

 

APPLICATION OF INCOME AND PROPERTY S.603 CAMA.

  • The income and property of a body or association whose trustees are incorporated under tis Act shall be applied solely towards the promotion of the objects of the body as set forth in its constitution and no portion thereof shall be paid or transferred directly or indirectly, by way of dividend, bonus, or otherwise by way of profit to any of the members of the association
  • Nothing in subsection (1) of this section shall prevent the payment, in good faith, of reasonable and proper remuneration to an officer or servant of the body in return for any service actually rendered to the body or association.

Provided that-

  • With the exception of the ex-officio members of the governing council, no member of a council of management or governing body shall be appointed to any salaried office of the body, or any office of the body paid by fee; and
  • No remuneration or other benefit in money or money’s worth shall be given by the body to any member of such council or governing body except repayment of out-of-pocket expenses or reasonable and proper rent for premises demand, or let to the body or reasonable fee for services rendered.
  • If any person knowingly acts or joins in acting in contravention of this section, he shall be liable to refund such income or property so misapplied to the association.

 

ANNUAL RETURNS S.607 CAMA.

The trustees of the corporation shall not earlier than 30th June or later than 31st day of December each year (other than the year in which it is incorporated), submit to the commission a return showing, among other things, the name of the corporation, the names, address and occupations of the trustees, and members of the council or governing body, particulars of any land held by the corporate body during the year, and of any changes which have taken place in the constitution of the association during the preceding year.

 

 

FUNCTIONS, DUTIES AND POWERS OF TRUSTEES

  • The Trustees shall apply in a prescribed manner to the Corporate Affairs Commission for Certificate of registration of the association under the Companies and Allied Matters Act, 2004.
  • The Trustees shall ensure compliance with all legal requirements and proper documentation of the affairs of the Church as provided in the Companies and Allied Matters Act.
  • The Trustees shall have power to acquire and hold in trust all lands belonging to the association and to acquire on behalf of the association land and property subject to such conditions as the Corporate Affairs Commission may approve.
  • The Trustees shall act in good faith and at all times in the interest of the association.

NOTE: S.601 CAMA; The association may appoint a council, or governing body which shall include the trustees and, subject to the provisions of this Act, assign to it such administrative and management functions as it deems expedient.

The powers vested in the trustees by or under this Act shall be exercised subject to the directions of the association, or of the council or governing body pointed under section 601 of this Act, as the case may be.

 

TENURE OF OFFICE:

All Trustees of an association shall except otherwise disqualified or removed hold office for life.

 

REMOVAL OF TRUSTEES

  • A Trustee shall cease to be a member of the board of Trustees if:
  • He resigns his appointment as Trustee
  • He is a person of unsound mind having been so found by a court
  • He is an undischarged bankrupt
  • He is convicted of an offence involving fraud or dishonesty by a Court of competent jurisdiction.
  • He is recommended for removal by the Executive Council and the General Meetings by a resolution removing him.

 

 

DISSOLUTION OF A CORPORATE BODY FORMED UNDER THIS ACT S.608 CAMA

 

  • A corporate body formed under this Act may be dissolved by the court on a petition brought for that purpose by-
  1. The governing body or council; or
  2. One or more trustees; or
  3. Members of the association constituting not less than 50 per cent of the total membership; or
  4. The Commission.
  • The grounds on which the corporate body, may be dissolved are-
  1. That the aims and objects for which it was established have been fully realised and no useful purpose would be served by keeping the corporation alive;
  2. That the corporate body is formed to exist for a specified period and that period has expired and it is not necessary for it to continue to exist;
  3. That all the aims and objects of the association have become illegal or otherwise contrary to public policy; and
  4. That it is just and equitable in all the circumstances that the corporate body be dissolved.
  • At the hearing of the petition, all persons whose interest or rights may, in the opinion of the court, be affected by the dissolution shall be put on notice
  • If in the event of a winding or dissolution of the corporate body there remains after the satisfaction of all its debts and liabilities, and property whatsoever, the same shall not be paid to or distributed among the members of the association, but shall be given or transferred to some other institutions having objects similar to the objects of the body, such institutions to be determined by the members of the association at or before the time of dissolution.
  • If effect cannot be given to the provisions of subsection (4) of this section, the remaining property shall be transferred to some charitable object.

 

 

Appendix I

VFC HOLY COMMUNION GUIDELINES

 

General

  1. Holy Communion Service to follow immediately after Sermon on Holy Communion Sunday.
  2. Minister that preached sermon to officiate except otherwise decided by the

PAC.

  1. VFC Holy Communion is OPEN. This means that all who have professed Christ as

LORD and SAVIOR are qualified to partake after self examination.

  1. Holy Communion Servers to be appointed from past and present leaders and

elders of the church by the Worship Directorate.

 

Order of Communion Service

  1. After the sermon, Servers to come out to the Communion Table in front and

facing the Congregation.

  1. Minister to join the Servers around the table, and to read a short text from

the Bible on Holy Communion  (such as 1 Cor 11:26,Luke 22:19-20,John 6:53-58,1 Cor 11:24-27,1 Cor 11:28,John 6:53, Acts 2:42, Isaiah 53:5, Matt 26:26-28, John 8:12, John 6:51, John 4:14, Luke 24:30).

  1. Minister to PRAY or call any of the Servers to pray over the Elements
  2. Minister to hand over the elements to the servers.
  3. Minister to remind congregation to wait for all to be served and to eat only

when told by the Minister.

  1. Choir to raise and lead in singing of communion hymns.
  2. Servers to go to their appointed rows and serve the Congregation.
  3. Server appointed to serve the Children church to take elements to the

Children church. Server to wait and celebrate Communion with the Children

church.

  1. Servers in the Adult church to assemble at the back pews and ensure that all

who wishes to partake have been served. Servers to then move forward

together to join Minister at the table.

  1. Minister to then serve elements to the Servers.
  2. Minister to call for MOMENT OF QUIET in the Congregation(Time of

personal reflection and confession).

  1. Minister to enjoin all to eat together.
  2. Minister to close with a short Prayer.

 

After Communion

  1. Servers to collect back the cups and return to their seats in the

Congregation.

  1. Worship Directorate to arrange communion table and cover up

uneaten elements.

  1. Worship Directorate and Church Administration to ensure that all

uneaten elements are eaten thereafter and the vessels washed.

 

 

Appendix J

STANDARD OPERATING PROCEDURE (SOP) FOR DISBURSEMENT OF GRANTS/ PASTORAL CARE FUND.

VICTORIA FELLOWSHIP CHURCH (VFC)

 

INTRODUCTION

The objective of this document is to produce a Standard Operating Procedure (SOP) with respect to assisting members of VFC who are going through financial crisis or distress due to unforeseen / unavoidable circumstances.

These grants for the purposes of Victoria Fellowship Church are to be termed Pastoral Care Fund (PCF).

The PCF is to be administered by three members of Pastoral Affairs Committee, PAC, (in order to reach decisions promptly and to maintain confidentiality) namely the Chairman of PAC, the chairman of Church Council and the PAC member who has oversight of Fellowship.

PURPOSE

The document provides guidance on how the Church can assist members’ with financial assistance in the form of PCF. The main purpose is to provide the following:

  1. To establish an objective, unbiased process for the evaluation of financial requests from members of VFC that approach the church for financial support.
  2. To provide the eligibility requirement and criteria for members to receive assistance from church in the form of PCF (Grants).
  3. To outline the terms and conditions for accessing the Grants, the approval and disbursement process.

 

REVIEW

To be reviewed as determined by Church Council

 

BIBLICAL BASIS FOR ASSISTING CHURCH MEMBERS

  • “If anyone has material possessions and sees his brother in need but has no pity on him, how can the love of God be in him? Dear children, let us not love with words or tongues but with actions and in truth.” (1 John 3:17-18)
  • “Let us not lose heart in doing good, for in due time we will reap if we do not grow weary. So then, while we have opportunity, let us do good to all people, and especially to those who are of the house­hold of the faith.” (Galatians 6:9-10)
  • “All the believers were one in heart and mind. No one claimed that any of his possessions was his own, but they shared everything they had.” (Acts 4:32)

 

DISTINCTION BETWEEN LOANS AND GRANTS

  1. Grants are given to church members in crisis that are not likely to repay back.
  2. Grants are intended as a source of last resort, to be used only after the Church member requesting assistance has explored all other possibilities of help such as from family, friends, savings, or invest­ments.
  3. Under no circum­stance should disbursement of grants be considered as loan or be repaid, either in part or in full, in money or in labour. If the recipient wishes to show gratitude to God, he should give generously to God’s work however he can.
  4. While not a requirement for every situation, a member requesting assistance may be asked to receive fi­nancial counselling. The Church may deny help to anyone who, in its estimation, will have negative or irresponsible behaviour reinforced by such financial help.
  5. A member requesting help must be willing to give the Church permission to follow up on any of the information provided and the Church will be sensitive to confidential issues.

 

ELIGIBILITY

In order of priority, recipients of grants shall be:

  1. Committed members of VFC for at least 2 years
  2. Regular attendees of VFC Services.
  3. Members of any of our Fellowship Groups

Grant amount is at the discretion of the PAC.

COUNCIL’S RESPONSIBILITY

The Council’s responsibility would be to determine and approve the annual budgets for Pastoral Care Fund but will not be involved in supervising the PCF administration. The PAC would be responsible for the PCF administration.

GRANTS ISSUING AUTHORITYPASTORAL AFFAIR COMMITTEE (PAC)

The PAC is only concerned with cases of distressed members and the following criteria are considered:

  • Determination of the existence of a crisis;
  • Decision to determine whether to give a grant

The PCF is to be administered by three members of Pastoral Affairs Committee, PAC, (in order to reach decisions promptly and to maintain confidentiality) namely the Chairman of PAC, the chairman of Church Council and the PAC member who has oversight of Fellowship.

WELFARE DEPARMENT

Issuing of grants by the Welfare department would be determined at the discretion of the Welfare committee. The Welfare department / Committee is not restricted in any way by the guidance of this document.

CRITERIA FOR GIVING GRANTS AND LOANS

This section lists some of the circumstances, under which financial assistance may be given:

  • Rent (Shelter)
  • Food
  • Medical treatment
  • Education (School Fees of Children)

 

The Grants will not be for the following:

 

  • Business or investments purposes, or anything that brings financial profit to the individual or household applying
  • Pay-off of credit cards – Exceptions can be made when an individual has had to use a credit card in a crisis or emergency (e.g., hospitalization, death, etc.)

 

APPLICATION PROCESS

A Church member or household seeking assistance for Grants should take the follow­ing steps:

 

  1. Write an appli­cation letter, addressed to the PAC with all supporting documentations.

 

  1. The letter should have the signature and  the word ‘Eligible’ to indicate that applicant has fulfilled the requirements for eligibility as stated in this document, by the Fellowship Group Head (this would include house fellowships, youths, men, women fellowships / bible group).

 

  1. The application letter is to be submitted to any of the three members of the PAC responsible for the administration of the PCF, the application will be reviewed by the PAC members responsible for PCF administration.

 

  1. The applicant will be informed of the status of his/her application no later than two (2) weeks from the PAC’s receipt of the application letter.

 

  1. If the Committee determines that the applicant is eligible for assistance, it will make the applicant aware of the amount and how the funds will be disbursed.

 

  1. All disbursements of Grant shall be made directly to the party or entity to which payment is due. No funds will be given directly to the Church member or household requesting the assistance.

 

Signed and dated by: Members of the VFC council, March 2016

 

  1. Eddy Atumonyogo…………………………
  2. Biola Oyeleye………………………………..
  3. Bayo Adeshiyan………………………………..
  4. James Maduekeh………………………………..
  5. Ebele Nnaji………………………………………
  6. Eloho Ogude……………………………………
  7. Olabisi Oyeleye……………………………………….
  8. Monday Ogbe……………………………………….
  9. Ngozi Amos Musa…………………………………..

APPENDIX K

VFC Welfare Procedures 2017

 

  1.  Educational support in government schools for promising children especially from the second service. Occasionally we do fees ( waec , neco) uniform, school transport rebate, books. In the beginning of session we do school bags, note books and stationeries for most of the children. It will great to pick 2/3 promising children from the evening service and do a comprehensive and wholistic project e.g. Put in a boarding school… may be catholic or missionary school..especially up to SS3 level. We follow up results, requests etc.

Support for deserving morning children.. ?maybe but must be in a school that VFC can afford, approves and will partner with. maybe pick up x%.??

 

  1. Medical… MUST be from a GOVERNMENT hospital as they provide free medical s for over 60’s and under 5’s. We strictly examine receipts as we have been taught what to look out for. We refund drug bills, tests, pay for surgery, follow up and encourage compliance of medical regimes. Again each case must be reviewed on its own merit.

 

  1. Accommodation…. we have stopped doing anything here but will encourage leaving a small window open in this regard especially in a place like Lagos. Amount to be given should depend on each case, the person involved and the peculiarities involved. Literally about 80% of our evening people have housing issues.

 

  1. Food… We give dry food rations every quarter which includes rice, beans, oil, tomatoes purée, salt., garri,. Donations of some items outside of the regular stuff are received. We encourage donations of any kind. This should continue.

 

  1. RE INTEGRATION..  we counsel and encourage reunions… marriages..return back to base.. i.e. Village… ..pregnant teenagers back to school after delivery.. Funds are needed to do effective work here.

 

  1. Trade setup… this is still a major issue that’s foggy. We try to buy the things needed and not give money to enhance follow up. .. amount given/spent….?N40-70k per individual.  Training of various trades should be encouraged e.g. Tailoring, hairdressing, driving, trades, technical etc

 

  1. Please note that all above also includes Morning service members which we tend to handle in a discrete manner.

My suggestion is that for the one off cases (morning church) welfare should be involved, review and make recommendations to either council or PAC. To keep it discrete and respect confidentiality only 2 max matured welfare members should be involved in such cases prayerfully.